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Pregnancy Scenario

  • November 08, 2023 10:50 AM
    Reply # 13277073 on 13270947
    Tami Olsen

    We provide 6 months of the new employee's leave accruals for sick and vacation up front. They start to accrue at the biweekly rate beginning at the 6-month mark. We also provide Parent Leave, regardless of how long the employee has worked for Provo. It gives 240 hours of paid leave to the birthing parent.

  • October 25, 2023 8:49 AM
    Reply # 13271389 on 13270947
    David Kitchen (Administrator)

    Hi Bryce, 

    I don't know about others, but it seems that new employees often have life events within the first year at at higher frequency than tenured employees. We try to be reasonable in these situations, and think outside the legal obligations, and will consider the following for employees, usually in this order:

    1. Maternity Recovery Leave - we offer 3 weeks of paid leave for mothers to recover after childbirth, regardless of how long they have worked for us. 

    2. Flex time--can employees work different shifts or from home to get their hours in? Are their other assignments that we can adjust?

    3. Comp time--can employees work extra hours before (or after) the event?  

    4. Leave Donations--are other employees willing to donate leave to the employee? Our leave donation program allows employees to accept leave when they are completely out of their own. 

    5. Negative Leave Balances--could we let an employee use more than currently accrued, if they can "climb out of the hole" by year's end or soon after? 

    6. Paid Admin Leave--would Department Head / Administration be open to granting paid Admin Leave in good faith? 

    7. Unpaid time--is the employee okay without a full check, on a short-time basis?

    There may be other ideas as well, but we try to find a solution, rather than a hard no. 

  • October 25, 2023 8:46 AM
    Reply # 13271385 on 13270947
    Shauna Greer

    Do you have a leave of absence policy or leave without pay policy that would allow the department head or city manager approve the leave? 

    If you approve the leave I would just be sure to be consistent with similar situations. 


  • October 25, 2023 8:35 AM
    Reply # 13271375 on 13270947
    Teresa Cook (Administrator)

    I would reference the Pregnant Workers Fairness Act, which is called the “PWFA.” The PWFA requires a covered employer to provide a reasonable accommodation to a worker’s known limitation related to pregnancy, childbirth, or related medical conditions, unless the accommodation will cause the employer an undue hardship. Perhaps the accommodation could be approved unpaid time off. Pregnancy itself doesn't qualify as a disability, but the pregnant employee may have one or more impairments related to their pregnancy that qualify under ADA.   Here's a link to this info:  https://www.eeoc.gov/pregnancy-discrimination.  

  • October 24, 2023 10:08 AM
    Message # 13270947

    Looking for advice on this situation:

    I have employee that we hired in July who approached me and let me know they were pregnant with twins.  They don't qualify for FMLA under our policy of at least being an employee for a year.  They won't have enough sick leave accrued when she has the babies.  We want to retain this employee, but I'm looking for some advice from this group that has a lot more experience than me. 

    Thanks.



PSHRA Utah (Email) 

Current President: Jill Tew



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