PSHRA Utah - Maternity/ Parental Leave Policies

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Reply to: Maternity/ Parental Leave Policies

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<blockquote>Kim Bosworth wrote:

Here is Kaysville City's policy:

4.06 Paid Parental Leave

Purpose

Kaysville City will provide up to three weeks of paid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption. The purpose of paid parental leave is to enable the employee to care for and bond with a newborn or a newly adopted child. This policy will run concurrently with Family and Medical Leave Act (FMLA) leave, as applicable. This policy will be in effect for births or adoptions occurring on or after January 1, 2022.

Eligibility

Eligible employees must meet the following criteria:

<OL>
 <LI>Have been employed with the City for at least 12 months.</LI>

<LI>Have worked at least 1,250 hours during the 12 consecutive months immediately preceding the date the leave would begin.</LI>

<LI>Be a full-time or benefitted part-time, regular employee (temporary employees and interns are not eligible for this benefit).</LI>
</OL>

In addition, employees must meet one of the following criteria:

&nbsp; &nbsp;1. Have given birth to a child.

&nbsp; &nbsp;2. Be a spouse or committed partner of a woman who has given birth to a child.

a. Committed Partner means an unrelated and unmarried person who &nbsp; &nbsp; &nbsp; shares common living quarters with an employee and lives in a committed,&nbsp;intimate relationship.

&nbsp; &nbsp;3. Have adopted a child (the child must be 17 years old or younger). The adoption of a new spouse's child is excluded from this policy.

Amount, Time Frame, and Duration of Paid Parental Leave

<OL>
 <LI>Eligible employees will receive a maximum of three weeks of paid parental leave per birth or adoption. The fact that a multiple birth, adoption or placement occurs (e.g., the birth of twins or adoption of siblings) does not increase the three-week total amount of paid parental leave granted for that event. In addition, in no case will an employee receive more than three weeks of paid parental leave in a rolling 12-month period, regardless of whether more than one birth or adoption event occurs within that 12-month time frame.</LI>

<LI>Employees who are birthing mothers will be eligible to receive the three weeks described above and an additional three weeks (total of six weeks) to support recovery from childbirth. All other conditions in this section including multiple births and the rolling 12-month time frame apply to employees who are birthing mothers.</LI>

<LI>Each week of paid parental leave is compensated at 100 percent of the employee’s regular, straight-time weekly pay. Paid parental leave will be paid on a biweekly basis on regularly scheduled pay dates.</LI>

<LI>Approved paid parental leave may be taken at any time during the three-month period immediately following the birth or adoption. Paid parental leave may not be used or extended beyond this three-month time frame.</LI>

<LI>Employees may take paid parental leave in one continuous period or take the parental leave in smaller periods of time, but must use all paid parental leave during the three-month time frame indicated above. Any unused paid parental leave will be forfeited at the end of the three-month time frame.</LI>

<LI>Upon termination of the individual’s employment at the City, he or she will not be paid for any unused paid parental leave for which he or she was eligible.</LI>
</OL>

Coordination with Other Policies

<OL>
 <LI>Paid parental leave taken under this policy will run concurrently with leave under the FMLA; thus, any leave taken under this policy that falls under the definition of circumstances qualifying for leave due to the birth or placement of a child due to adoption, the leave will be counted toward the 12 weeks of available FMLA leave per a 12-month period. All other requirements and provisions under the FMLA will apply. In no case will the total amount of leave—whether paid or unpaid— granted to the employee under the FMLA exceed 12 weeks during the 12-month FMLA period. Please refer to the Family and Medical Leave Policy for further guidance on the FMLA.</LI>

<LI>After the paid parental leave (and any short-term medical leave for employees giving birth) is exhausted, the balance of FMLA leave (if applicable) will be compensated through employees’ accrued PTO or Comp Time. Upon exhaustion of accrued PTO and Comp Time, any remaining leave will be unpaid leave. Please refer to the Family and Medical Leave Policy for further guidance on the FMLA.</LI>

<LI>The City will maintain all benefits for employees during the paid parental leave period just as if they were taking any other City paid leave such as PTO.</LI>

<LI>If a City holiday occurs while the employee is on paid parental leave, such day will be charged to holiday pay; however, such holiday pay will not extend the total paid parental leave entitlement.</LI>

<LI>If the employee is on paid parental leave when the City offers administrative leave, that time will be recorded as paid parental leave. Administrative leave will not extend the paid parental leave entitlement.</LI>

<LI>An employee who takes paid parental leave that does not qualify for FMLA leave will be afforded the same level of job protection for the period of time that the employee is on paid parental leave as if the employee were on FMLA-qualifying leave.</LI>
</OL>

Requests for Paid Parental Leave

<OL>
 <LI>The employee will provide his or her supervisor and the human resource department with notice of the request for leave at least 30 days prior to the proposed date of the leave (or if the leave was not foreseeable, as soon as possible). The employee must complete any necessary HR forms and provide all documentation as required by the HR department to substantiate the request.</LI>

<LI>As is the case with all City policies, the City has the exclusive right to interpret this policy.</LI>
</OL>

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Recent forum updates

EAP FOR FIRST RESPONDERS

September 22, 2024 6:59 PM

Bryce King
Employee Reviews

July 11, 2024 10:53 AM

Ali Workman
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July 09, 2024 5:42 PM

David Kitchen